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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Human Resources Department
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DATE:
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January 10, 2011
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BOARD MEETING DATE:
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January 25, 2011
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Donna Vaillancourt, Human Resources Director
Scott Johnson, Risk Manager
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SUBJECT:
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Agreement with Elaine Simmons
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RECOMMENDATION:
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Adopt a Resolution authorizing the:
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A) President of the Board to execute a three-year agreement with Elaine Simmons to provide occupational health training, scheduling or pre-placement physicals and annual health surveillance physicals and monitoring of records to insure they are completed as required under OSHA and Title 8 for the term of January 1, 2011 through December 31, 2013 ($97,000 annually) with a two-year option to extend with years 4 and 5 at $100,000 not to exceed $491,000.
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B) Human Resources Director or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
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BACKGROUND/DISCUSSION:
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The County has collaborated with Elaine Simmons to establish an Occupational Health Service program. Ms Simmons, a Certified Occupational Medical Nurse, has provided Occupational Health Services to the County for the last 12 years. She has effectively administered this program by working closely with County employees and County departments to secure the scheduling of all pre-placement physicals and annual health surveillance exams. Ms Simmons will follow up and review all the records relating to these exams to ensure compliance with OSHA and Title 8. She will also interface with department supervisors, clinic physicians and Risk Management to insure that all physicals are completed in a timely manner. Her services also include monitoring the TB/Blood Borne Pathogen Testing, Hearing Conservation and managing the Sharp’s related injuries. General and specialized training is also conducted to ensure that all mandatory information are protocols are handled according to OSHA.
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The contractor has assured compliance with the County’s Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has reviewed and approved the Resolution and Agreement as to form. Risk Management has reviewed the Contractor’s insurance certificate to ensure requirements are met.
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Approval for this Agreement contributes to Shared Vision 2025 outcome of Collaborative Community by providing a comprehensive Occupational Health Program that will increase administrative efficiency and help to effectively manage the County’s costs.
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Performance Measure(s):
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Measure
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FY 2009-10
Actual
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FY 2010-11
Projected
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Pre-placement Physicals
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400
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450
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Health Surveillance
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300
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350
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FISCAL IMPACT:
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There is no net County cost impact. Funding for the Occupational Health costs are offset by the Risk Management Workers’ Compensation Trust Fund. The fee of $97,000 represents a 3.2% increase over last year’s fees and will remain at the $97,000 for years 2 and 3. The Agreement has option for years 4 and 5 at $100,000 per year.
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