Inter-Departmental Correspondence

Sheriff’s Office



December 3, 2010


February 8, 2011







Honorable Board of Supervisors


Greg Munks, Sheriff

Chris Flatmoe, CIO/Director Information Services



Amendment No. 2 to the Agreement with Motorola, Inc. for the Migration to a P25 Compliant/700 MHz Radio System.



Adopt a Resolution authorizing the:



President of the Board to execute Amendment No. 2 to the Agreement with Motorola, Inc. for the design, build and integration of a P25/700 MHz Radio System, increasing the amount of the contract by $14,735,094, from $5,264,906 to $20,000,000; and



Sheriff or Sheriff’s designee to accept or execute notices, documents and amendments associated with this Agreement under the terms set forth only as funding becomes available.



In an effort to improve Public Safety communications and enhance regional radio interoperability, the County of San Mateo released Request for Proposal (RFP) ISD1801 in September 2009, for the design and implementation of a P25/700 MHz radio system


On April 27, 2010, the County and Motorola, Inc. entered into a multi-phase Agreement (Resolution No. 070735) for construction of a P25/700 MHz Radio/Public Safety System. The first phase of the project included the purchase and installation of 700 MHz radio equipment at eight sites throughout the County. On September 14, 2010, Amendment No. 1 (Resolution 071044) was executed to add $720,000.



When fully implemented, the System will allow County trunked radio users enhanced communication capabilities to include increased radio interoperability with other agencies and jurisdictions.


In addition to enhanced interoperability, this effort allows the County to replace the existing radio network that is nearing the end of its useful life. Upon completion of this multi-phase project, County radio users will migrate to a 700 MHz, P25 standards-based radio system.


With your Board’s approval the County would like to amend the contract with Motorola, Inc., to allow the Sheriff or his designee to accept or execute notices, documents and amendments associated with the Agreement as funding becomes available. We will provide updates on our P25 migration progress to your Board on an annual basis.


County Counsel has reviewed and approved the Resolution and Amendment as to form.


Approval of this Amendment contributes to the Shared Vision 2025 outcome of a Collaborative Community by enhancing Public Safety and Service Communications operations and expanding interoperability with the County’s regional partners throughout the Capitol Bay Region.




FY 2009-10

FY 2010-11

Number of non-County agencies the County can communicate with via our public safety radio system





The County will not provide Motorola with any executed notices, documents and amendments associated with an expansion of services under this Agreement, unless the County receives grant funding for each such specific project expansion, and has the ability to meet any matching requirements should they exist. The term of the Agreement is from April 27, 2010 through April 26, 2013. The new not-to-exceed obligation under this Agreement is $20,000,000 and will be funded through grants and County matching funds as they become available. The funding for Phase 1 is from three Federal grant programs (COPS 2007, 2007 PSIC, 2008 UASI and 2009 UASI). The County is in the process of obtaining two new grants, 2010 UASI and 2011 UASI. Once funding has been secured for additional sites and equipment, Change Orders associated with this contract will be processed. Funds have been included in the Sheriff’s Office Approved FY 2010-11 Budget and future years’ costs will be included in subsequent years’ recommended budgets. The Net County Cost associated with this Agreement to date has been $830,582, as part of the grant matching requirement, and moving forward is not fixed given that any future extension of the project is contingent upon securing funding, some or all of which will come from outside sources.