Inter-Departmental Correspondence

Health System



February 2, 2011


March 1, 2011







Honorable Board of Supervisors


Jean S. Fraser, Chief, Health System

Brian Zamora, Director, Community Health


Application and Acceptance of Grant Funding from the California Environmental Protection Agency



Adopt a Resolution authorizing the:


County of San Mateo to apply for and accept all available California Environmental Protection Agency funds as the lead Certified Unified Program Agency for the implementation of the State-mandated electronic reporting requirements effective March 15, 2011 through March 14, 2016; and



Chief of the Health System, or designee, to execute all necessary applications, agreements, amendments, payment requests, and all documents necessary to secure funds to implement the approved projects and carry out the purposes specified in the application effective through March 14, 2016.



In 1995 the State designated Environmental Health as the Certified Unified Program Agency (CUPA) for the Hazardous Materials Business Plan, Hazardous Materials Management Plan/Hazardous Materials Inventory Statement, Hazardous Waste Generator/Tiered Permitting, Underground Storage Tank, Aboveground Storage Tank, and California Accidental Release programs for all of the incorporated and unincorporated areas within the County. The CUPA is vital in ensuring that hazardous and damaging materials and waste do not pose a threat to public health or the environment.


The governor signed AB 2286 which went into effect January 1, 2009. Effective January 1, 2013, this law requires businesses under the CUPA program to electronically submit information currently filed by paper. The law also mandates that annual CUPA-to-State reports transition to electronic reporting and the CUPA assess and collect from regulated businesses a $25.00 surcharge annually for electronic reporting effective July 1, 2009 for three years. This surcharge revenue is the foundation for the availability of grant funds.



The new electronic reporting requirements imposed by California Environmental Protection Agency (Cal/EPA) require Environmental Health software upgrades and enhancements, additional hardware, and training for staff and the regulated community. The grant funds derived from State surcharges are being made available to CUPAs statewide for initial start up costs associated with meeting the electronic reporting requirements.


Environmental Health is in the process of amending an existing data management contract to incorporate the changes necessitated by the passage of AB 2286. The contract amendment will be brought to your Board for approval. The grant funds available to San Mateo County are $135,468 and will support the initial cost of software upgrades and enhancements. A future amendment to the County Fee Ordinance will address ongoing support of this system.


The purpose of the CUPA is to ensure that the health and safety of San Mateo County’s stakeholders is protected by upholding strict regulations for storage, management, and disposal of hazardous materials and wastes. The CUPA is mandated to “coordinate, consolidate, and make consistent” inspection and permitting activities for specific hazardous materials regulations that affect regulated stakeholders in San Mateo County.


Environmental Health has applied for and received grant funds from Cal/EPA for pollution prevention, used oil collection, and aboveground tank program implementation since 1994. Grantees are generally given a two to three-week turnaround to submit fully executed documents. To meet this timeline, authorization is requested to allow the Chief of the Health System or designee to approve all necessary documents. Those documents include agreements, amendments, payment requests, and all documents necessary for the purpose of securing grant funds, implementing the approved projects and carrying out the purposes specified in the grant applications submitted.


County Counsel has reviewed and approved the Resolution as to form.


Approval of this Resolution contributes to the Shared Vision 2025 outcome of an Environmentally Conscious Community by reducing paper used to submit regulatory compliance documents. It is anticipated that 90 percent of customers will rate services good or better.


Performance Measure(s):


FY 2009-10

FY 2010-11

Percent of customers rating services good or better





The appropriations and revenue will be included in the FY 2011-2012 Recommended Budget. There is no Net County Cost associated with this grant or the delivery of this program.