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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Public Works
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DATE:
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March 4, 2011
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BOARD MEETING DATE:
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March 15, 2011
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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Job Order General Construction Contract
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RECOMMENDATION:
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Adopt a Resolution:
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1.
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Rejecting all bids received on November 16, 2010 for Job Order General Construction Contracts; and
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2.
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Adopting the Construction Task Catalog, Specifications, and conformance with prevailing wage scale requirements for the County of San Mateo Job Order Contract for General Construction with application throughout the County; and
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3.
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Authorizing the publication of a Notice to Contractors twice in a local newspaper of general circulation published in the County; and
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4.
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Authorizing the Director of Public Works to call for sealed bids to be received by Tuesday, April 19, 2011, at 2:30 p.m. in the office of the Clerk of the Board of Supervisors.
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BACKGROUND:
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Public Contract Code §20128.5 authorizes a Board of Supervisors to award individual annual contracts in amounts not to exceed $4 Million, for repair, remodeling, or other repetitive work to be done according to unit prices. The contracts may not be awarded for any new construction, or for design or contract drawings. The contracts shall be awarded to the lowest responsible bidder and shall be based on plans and specifications for typical work.
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In 2010, your Board adopted Resolution Nos. 070964 and 071014, which authorized the execution of the current Job Order Contracts, JOC-1001 and JOC-1002 respectively. A Job Order Contract (JOC) provides the Department of Public Works the ability to continue performing major maintenance and renovation projects throughout the County in an efficient and cost effective manner. The County’s obligation to issue job orders under any JOC is limited to $50,000 and, based on the contractor’s performance, additional job orders may be issued up to the maximum aggregate $4 million currently allowed by law.
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On October 19, 2010, your Board adopted Resolution No. 071109, which adopted plans and specifications, including conformance with prevailing wage scale requirements, and called for sealed bids for two separate JOCs.
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DISCUSSION:
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On Tuesday, November 16, 2010, 10 bids were received for each of the two JOCs and subsequently referred to this office for checking and recommendation. After reviewing the bids, attached as Exhibit “A”, we have concluded that the bids submitted no longer represent the current construction economic climate. We believe that rejecting these bids is in the best interest of the County. The Instructions to Bidders included in the bid documents provides for the rejection of all bids by your Board if such action is in the best interest of the County.
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The JOC process has proven to be most valuable in expediting the delivery of public works projects. Therefore, the Department recommends that your Board authorize bidding for two new JOCs, as the two current contracts will expire in July and August 2011. This bid would call for two separate JOCs to be awarded, whereby the lowest responsible bidder on the one shall be declared ineligible for the other. This will maintain the County’s capacity to process and expedite its capital and deferred maintenance projects workload. Many of the counties in California using the JOC process do so by awarding multiple simultaneous contracts, so as to broaden the prerogatives of project management staff.
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County Counsel has reviewed and approved the Resolution as to form.
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Approval of these actions contribute to the Shared Vision 2025 outcome of Collaborative Community by reducing the cost and time required to execute major maintenance and renovation projects throughout all county facilities.
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Performance Measure(s):
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Measure
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FY 2009-10
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FY 2010-11 Current/Projected
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Number of Capital and FCIS projects completed since the inception of Job Order Contracting in San Mateo County by Public Works.
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24
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8/14
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FISCAL IMPACT:
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The JOC is a requirements contract. Specific job orders issued under the terms of an agreement will be funded through allocations made by work authorizations established for each job order. The various individual job orders will be funded through grants, bonds, departmental sources, and general funds.
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Therefore, there is no specific budget associated with the anticipated JOCs. In no case will the individual aggregate contract exceed $4,000,000, nor be less than $50,000 each.
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Attachment:
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Exhibit “A” – Record of Bid Opening, dated November 16, 2010
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