COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

April 6, 2011

BOARD MEETING DATE:

April 26, 2011

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Resurfacing Various Streets in the San Mateo Highlands Area of Unincorporated San Mateo County [Project No. RN103]

RECOMMENDATION:

Adopt a Resolution:

1.

Adopting plans and specifications, including conformance with prevailing wage scale requirements for the resurfacing of Mountain View Place, Bel Aire Road, Linden Lane, Laurie Lane, CSM Drive, Timberlane Road, Parrott Court, Kristin Court and Los Altos Place in the San Mateo Highlands Area of unincorporated San Mateo County; and

2.

Authorizing the President of the Board of Supervisors to execute an agreement with G. Bortolotto & Company, Inc., in the amount of $211,211.11, for the entire work; and

3.

Authorizing the Director of Public Works to execute subsequent change orders up to a maximum aggregate amount, not to exceed $31,688.89, or approximately 15% of the agreement amount; and

4.

Authorizing the Director of Public Works to file a Notice of Exemption for a California Environmental Quality Act Categorical Exemption.

BACKGROUND:

On May 25, 2010, your Board adopted Resolution No. 070795, which approved a work plan for spending Proposition 1B Transportation funds allocated in the FY 2009-2010 Appropriations. The above-mentioned project is in the approved work plan.

On February 8, 2011, your Board adopted Resolution No. 071257, which “streamlined” the bid process for maintenance type projects, and authorized the Director of Public Works to develop plans and specifications and to call for bids for the types of projects identified in said Resolution.

DISCUSSION:

On Tuesday, April 5, 2011, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bid of:

G. Bortolotto & Company, Inc.

582 Bragato Road

San Carlos, CA 94070-6227

at $211,211.11 was the lowest responsible bid received for the work. The Engineer’s estimate was $220,000. A summary of the bids received is attached as Exhibit “A”.

Staff reviewed the bid documents and has determined that the Equal Employment program submitted by G. Bortolotto & Company, Inc. is in accordance with the current Equal Employment Guidelines and that the Contractor complies with the equal benefits and jury duty pay provisions of the County ordinance code.

Department staff has determined that this project qualifies for a Categorical Exemption pursuant to Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for Implementation, which provides that repair and maintenance of existing streets and highways is exempt from review. We request your authorization to file a Notice of Exemption for a CEQA Categorical Exemption for this project.

County Counsel has reviewed and approved the Resolution and Agreement as to form.

Approval of this action contributes to the Shared Vision 2025 outcome of a Livable Community by improving our roads for use by the traveling public to support livable connected communities.

FISCAL IMPACT:

The total estimated cost for construction is $242,900, which includes authorization for up to $31,688.89 in change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents.

The project is proposed to be financed as follows:

Proposition 1B Transportation Bond Program

$234,527

Crystal Springs County Sanitation District*

$ 6,789

California Water Service Company*

$ 1,584

Total Cost

$242,900

*Resolution No. 064550 executed by your Board on June 19, 2001 authorized the Director of Public Works to enter into agreements with special districts for work less than $50,000 proposed to be done in conjunction with County road projects.

There is no impact to the General Fund.

Attachment:

Exhibit “A” – Summary of Bids Received