COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

 

DATE:

May 25, 2011

BOARD MEETING DATE:

June 7, 2011

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson, J.D., Director, Human Services Agency

SUBJECT:

Agreement with Shelter Network for Outreach and Case Management Services

 

RECOMMENDATION:

A.

Adopt a Resolution waiving the Request for Proposal (RFP) process and authorizing the President of the Board to execute an Agreement with Shelter Network to provide Outreach and Case Management Services, for the term of July 1, 2011 through June 30, 2014, in the amount of $240,000; $240,000 is Net County Cost; and

 
 

B.

Authorizing the Director of the Human Services Agency or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

 

BACKGROUND:

Established in 1987, Shelter Network is a leader in providing shelter, housing, outreach, case management and other services for homeless individuals and families in San Mateo County. Since April 2008, the One and One-Half (1.5) Full Time Equivalent dedicated outreach and case managers have contacted and assisted 197 homeless individuals in Southern San Mateo County. Shelter Network provided direct street outreach and engagement in order to connect the clients to services and improve their housing situation. Their outreach and case managers are currently managing 30 open cases (16 cases in Redwood City and 14 cases in East Palo Alto).

 

DISCUSSION:

The Outreach Case Managers visit places frequented by chronic homeless (i.e.: parks, abandoned buildings, cars, and encampments, etc.). The Case Workers provide outreach, case assessment, case planning, service arrangement, housing assistance, monitoring and providing other focused and intensive services, with the goal of helping clients exit homelessness, secure and retain housing, and increase levels of self-sufficiency. Shelter Network, currently, operates the homeless outreach teams in East Palo Alto and Redwood City.

It is in the County’s best interest to waive the RFP process and enter into an Agreement with Shelter Network since Shelter Network operates the Maple Street emergency shelter in Redwood City, which is utilized to house the chronic homeless individuals while they are receiving case management services.

The Contractors have assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has reviewed and approved the Agreement and Resolution as to form and Risk Management has approved the Contractors’ insurance.

Approval of this Agreement contributes to the Shared Vision 2025 outcome of a Prosperous Community by providing intensive case management and other services to homeless individuals of San Mateo County. It is anticipated that 73.5% of clients referred to Shelter Network will move to permanent housing, shelter, substance abuse or mental health program for Fiscal Year (FY) 2011-12, and that number will increase yearly.

 

Performance Measure(s):

Measure

FY 2011-12

Target

FY 2012-13

Target

FY 2013-14

Target

 

Number of active cases at any given time.

30

30

30

Percent of clients moving to permanent housing, shelter, substance abuse or mental health programs.

73.5%

74%

74.5%

 

FISCAL IMPACT:

The term of this Agreement is July 1, 2011 through June 30, 2014. The obligation for each of

the three fiscal years is $80,000, for a total of $240,000. The Agreement is funded 100% by

Net County Cost. Appropriations have been included in the FY 2011-12 Recommended

Budget, and will be included in the FY 2012-13 and FY 2013-14 Recommended Budgets.