COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Sheriff’s Office

 

DATE:

June 3, 2011

BOARD MEETING DATE:

June 21, 2011

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Greg Munks, Sheriff

SUBJECT:

Amendment Two to the Agreement with Belmont-San Carlos Fire Department for Countywide Hazmat services.

 

RECOMMENDATION:

Adopt a Resolution authorizing the President of the Board to execute Amendment Two to the Agreement with Belmont-San Carlos Fire Department for the provision of Countywide Hazardous Materials (Hazmat) Response Services, increasing the amount not to exceed by $135,746, from $1,930,619 to $2,066,365, and extending the term 104 days from June 30, 2011 to October 12, 2011.

 

BACKGROUND:

The Hazardous Materials (Hazmat) Response Team was formed in 1985 through a Joint Powers Authority and is a multi-agency response team which services all 21 cities and unincorporated areas of the County.

Trained firefighters on the Hazmat Team work in coordination with an on-call team of Hazardous Materials Specialists from County Environmental Health who provide scientific analysis, determination of the hazardous material, and appropriate safety and mitigation measures. Contract management responsibilities are centralized through the Sheriff’s Office Area of Emergency Services (OES) to ensure ongoing two-way communication and prompt resolution of any emergent issues.

On August 7, 2007, the County entered into an Agreement with Belmont-San Carlos Fire Department for Countywide Hazmat response services, for an amount not to exceed $1,430,383, and a term commencing July 1, 2007 to June 30, 2010.

On November, 30, 2010, Amendment One was approved which increased the contract amount by $500,236, from $1,430,383 to $1,930,619, and extended the term one year to June 30, 2011.

 

DISCUSSION:

Last October, the City of San Carlos gave notice to the Belmont-San Carlos Fire Department of their decision to dissolve the Joint Powers Agreement (JPA) effective October 12, 2011. In the meantime, the Belmont-San Carlos Fire Department will continue to provide services to the communities and residents in which they serve.

To prepare for the contract expiration with Belmont-San Carlos Fire Department, the Sheriff’s Office Area of Emergency Services is exploring future options for hazardous materials response services.

Amendment Two to the Agreement with Belmont-San Carlos Fire Department extends the term from June 30, 2011 to October 12, 2011 as well as increases the contract amount by $135,746, from $1,930,619 to $2,066,365.

Amendment Two has been approved by the Countywide Emergency Services Council and the Belmont-San Carlos Fire Department Joint Powers Board.

County Counsel has reviewed and approved the Resolution and Amendment as to form.

Approval of this Amendment contributes to the Shared Vision 2025 outcome of a Healthy Community by ensuring safe neighborhoods and achieving seamless services within the County.

 

PERFORMANCE MEASURES:

Measure

FY 2009-10
Actual

FY 2010-11
Projected

Total Hazmat calls for service

35

35

Percent of emergency incidents responded to within one hour

100%

100%

 

FISCAL IMPACT:

Amendment Two increases the not to exceed amount by $135,746, from $1,930,619 to $2,066,365, and extends the term from June 30, 2011 to October 12, 2011. Costs for Countywide emergency services, including hazardous materials response, are shared by the cities and the County under a cost-sharing formula outlined in the Joint Powers Agreement (JPA). The increase has been included in the FY 2011-12 Countywide Emergency Services Budget. There is no additional Net County Cost.