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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Human Resources Department
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DATE:
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June 6, 2011
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BOARD MEETING DATE:
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June 28, 2011
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Donna Vaillancourt, Director of Human Resources
Nicole McKay, Employee and Labor Relations Manager
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SUBJECT:
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Agreement with Liebert Cassidy Whitmore
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RECOMMENDATION:
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Adopt a Resolution authorizing the:
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A) President of the Board to execute a three-year agreement with Liebert Cassidy Whitmore to provide labor relations negotiations and consulting services for the term of July 1, 2011 through June 30, 2014, in the amount of $450,000; and
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B) Human Resources Director or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
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BACKGROUND:
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The County has contracted with the same labor relations firm since 1973. In 2000 a Request for Information (RFI) was conducted and the same firm was selected based on experience and costs. The current Agreement for labor relations services is set to expire on June 30, 2011.
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DISCUSSION:
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To ensure the County continues to receive outstanding and cost-effective labor relations services, a formal Request for Proposal (RFP) process was conducted in late 2010. The RFP review committee recommended that it would be in the best interests of the County to contract with LCW to provide labor relations negotiations and consulting services based on the firm’s experience, staff qualifications, and costs.
LCW was established in 1980 and has offices in San Francisco, Fresno and Los Angeles. Over the last four years, LCW has provided labor relations negotiations and consulting services to over 80 public agencies throughout California, including several counties: Marin, Napa, Mariposa, Placer, San Joaquin, San Luis Obispo, Tehama, Tulare and Yuba.
During the last few years, there has been a shift in labor negotiations from settlements driven by increased benefit and compensation packages to protracted concession bargaining. With this shift, the desire for expertise in labor and employee relations has grown to a critical need. Having LCW as our chief negotiators and strategists will increase our effectiveness at the bargaining table and allow us to make decisions based on current legal practices. Of the firms evaluated, LCW had the most extensive experience in strategizing successful concession bargaining during these challenging economic times.
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The contractor has assured compliance with the County’s Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has reviewed and approved the Resolution and Agreement as to form. Risk Management has reviewed the Contractor’s insurance certificate to ensure requirements are met.
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The Agreement contributes to the Shared Vision 2025 outcome of a Prosperous Community by providing labor relations services that enhances organizational effectiveness by identifying compensation structures that are sustainable over time and continue to attract and retain this County’s most valuable resource, its employees.
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Performance Measure(s):
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Measure
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FY 2009-10
Actual
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FY 2010-11
Projected
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Number of contracts negotiated
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3
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11
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Percent of contracts negotiated within established timeframes
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3
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0
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FISCAL IMPACT:
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The term of the Agreement with Liebert Cassidy Whitmore is from July 1, 2011 to June 30, 2014. Funding for the Agreement will be included in the Human Resources Department FY 2011-12 Budget. The amount of this three-year agreement is not to exceed $450,000. There is no impact to the Net County cost.
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