|
|
|
|
|
|
|
|
|
|
|
COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Public Works
|
|
|
|
DATE:
|
June 20, 2011
|
BOARD MEETING DATE:
|
June 28, 2011
|
SPECIAL NOTICE/HEARING:
|
None
|
VOTE REQUIRED:
|
4/5ths
|
|
|
TO:
|
Honorable Board of Supervisors
|
FROM:
|
James C. Porter, Director, Department of Public Works
|
SUBJECT:
|
Donations and In-Kind Gifts from the San Mateo County Parks and Recreation Foundation
|
|
|
RECOMMENDATION:
|
Adopt a Resolution:
|
|
|
|
1.
|
Authorizing the acceptance of donations in the amount of $339,672, of which $25,000 was originally budgeted for coordination of volunteer services, and in-kind gifts for FY2011 from the San Mateo County Parks and Recreation Foundation in the amount of $390,793; and
|
|
|
|
2.
|
Approve an Appropriation Transfer Request in the amount of $314,672 from Unanticipated Revenue to various Park funds.
|
|
|
BACKGROUND:
|
The San Mateo County Parks and Recreation Foundation (Foundation) raises funds and provides in-kind gifts for various improvements and programs in County Parks. Each year prior to the end of the fiscal year, the Board of Supervisors is asked to accept the Foundation’s donations and in-kind gifts for the year.
|
|
|
DISCUSSION:
|
On June 2, 2011, the San Mateo County Parks and Recreation Commission reviewed the proposed donations and in-kind gifts from the Foundation for FY 2011 and unanimously recommended acceptance to the Board of Supervisors.
|
|
|
For FY 2011, the Foundation raised $339,672 in cash donations and $390,793 of in-kind services for various Parks Division projects and programs for a total of $730,465. The Appropriation Transfer Request will increase the related revenue and expense budgets by $314,672, from $25,000 to $339,672, to reflect the unanticipated donations received.
|
|
|
Unanticipated Revenue for FY 2010/11
|
|
|
Coyote Point Recreation Area park improvements including irrigation and paving
|
$250,000
|
|
|
Student Conservation Corps Crews
|
$48,222
|
|
|
Associated one-time costs for Bill and Jean Lane Education Center
|
$10,000
|
|
|
Bay Conservation and Development Commission Promenade repair permit fees
|
$3,200
|
|
|
Wunderlich trails maintenance
|
$1,500
|
|
|
Bicycle Sunday
|
$1,250
|
|
|
Take-A-Hike
|
$500
|
|
|
Total Unanticipated Donations
|
$314,672
|
|
|
Budgeted Revenue for FY 2010/11
|
|
|
Park Volunteer program and activities
|
$25,000
|
|
|
Total Budgeted Donations
|
$25,000
|
|
|
|
|
|
|
Total Unanticipated and Budgeted Revenue Donations
|
$339,672
|
|
|
|
|
In-Kind Gifts for FY 2010/11
|
|
|
Completed exhibits for the Bill and Jean Lane Education Center at Edgewood Park and Natural Preserve
|
$282,572
|
|
|
Project management services for the Bill and Jean Lane Education Center at Edgewood Park and Natural Preserve
|
98,721
|
|
|
Creekside Center for Earth Observation for restoration activities and monitoring at Edgewood Park and Natural Preserve
|
10,000
|
Total In-Kind Gifts
|
$390,793
|
|
|
|
TOTAL DONATIONS AND IN-KIND GIFTS FOR FY 2010/2011
|
$730,465
|
|
|
County Counsel has reviewed and approved the Resolution as to form.
|
|
|
Acceptance of the Foundation’s donations and in-kind gifts contribute to the Shared Vision 2025 outcome of an Environmentally Conscious Community by providing financial and in-kind support for youth internships and volunteers in the parks, important maintenance and restoration projects, and improvements to park facilities.
|
|
|
FISCAL IMPACT:
|
Annual funding for the Parks’ Volunteer Program comes primarily from the General Fund. The Foundation’s annual contribution to this Program supplements the County’s funding and enhances the Program. The full amount of donations to be received from the Foundation is not known at the time the budget is prepared. Therefore, the Appropriation Transfer Request represents the unanticipated revenue received which is greater than the amount budgeted.
|