COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

DATE:

June 23, 2011

BOARD MEETING DATE:

July 12, 2011

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson, J.D., Director, Human Services Agency

SUBJECT:

Agreement with Aspiranet

RECOMMENDATION:

A. Adopt a Resolution waiving the Request for Proposal (RFP) process and authorizing the President of the Board to execute an Agreement with Aspiranet to provide administration of a “Change of Placement Program” for dependent children at the County’s Tower House Receiving Home located in San Mateo, for the term of July 1, 2011 to June 30, 2012 in the amount of $166,681; and

B. Authorizing the Director of the Human Services Agency (HSA) or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

BACKGROUND

In 2001, the Board of Supervisors created a second receiving home known as the Tower House Excel Readiness Center, to house the “Change of Placement Program” which is administered by Aspiranet. The program is designed to serve youth ages 12-18 years of age who have been discharged from previous out-of-home placements, and require a higher degree of adult supervision in a residential setting. Tower House is an 8-bed modular unit facility at the Youth Services Campus.

DISCUSSION

The Children and Youth System of Care (CYSOC) committee has committed to funding the “Change of Placement Program" for FY 2011-12 at the reduced funding level, and believes it to be in the best interest of the County to fund the existing contractor, Aspiranet, for an additional year while it determines if funding will be available for future years. This additional year will give program and CYSOC time to meet with the contractor to review and evaluate services and possibly look at different models or redesign of services, inclusive of Receiving Home as we continue addressing budget issues for these programs.

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has reviewed and approved the Agreement and Resolution as to form and Risk Management has approved the Contractor’s insurance.

Approval of this Agreement contributes to the Shared Vision 2025 outcome of a Prosperous Community by providing children who are in need of out-of-home placement with a safe transitional place to stay and the opportunity to learn life skills to assist them in achieving placement stability. Through this Agreement 90% of youth who exit Tower House Receiving Home are placed in a safe and stable living situation.

Performance Measure(s):

Measure

FY 2010-11
Estimated

FY 2011-12
Target

Percentage of youth who exit Tower House Receiving Home who are placed in a safe and stable living situation

90%

90%

FISCAL IMPACT:

The term of the Agreement is July 1, 2011 through June 30, 2012. The total obligation of this Agreement is $166,681 and is 100% funded by State and Federal funds. There is no Net County Cost. This appropriation has been included in the FY2011-12 tentatively Adopted Budget.